Holmhirst Pre-School


 Holmhirst Pre- School 2017/18 Prospectus



Welcome to Holmhirst Pre-School!


We hope you find the following information useful.                                                                                                                                                                                                                                                      


Our Address is:    Holmhirst Pre-School

Woodseats Methodist Church                                          

Holmhirst Road



Our telephone number is: 4534716

E-Mail: holmhirst.preschool@yahoo.co.uk

We are open Term time only, for 38 weeks per Year, and usually operate full weeks.


Session times:

Mornings - 8.30am - 11.30 - 3hr session (this includes Breakfast)

                   9am - 11.30am - 2.5hr session

                  We take Children from 2yr onwards

Afternoons - 12pm - 3pm for all Afternoon Children 

Full Days - 9am to 3pm


We accept Free Early Learning Funding for Eligible 3 and 4 year olds. There is a Fee structure in place for Children not eligible for Free Early Learning Funding, and for Children using their free entitlement elsewhere.


  • Non Eligible Children attending the morning sessions are 2.5hrs long.
  • The charge for a 2.5hr session is £14 per session from September 2017.
  • There is a breakfast service available from 8.30am - 9am for an additional charge of £3 per day from September 2017.
  • Children are allocated places from the waiting list in compliance with our Admission Policy.
  • Priority for the afternoon sessions & full days is given to Children attending the morning session.
  • FEL Funded Children and Children who have their 3rd Birthday the term before they become eligible for FEL funding are offered a full day/s.
  • We are registered with a number of Companies to accept payment via workplace voucher schemes.



Free Early Learning Funding


I hope you will find the following information useful:

·         We follow the FEL Funding Code of Practise governed by Sheffield City Council and the Government..

·         Eligible three and four year olds are entitled to up to 30hrs hours of Free Entitlement per week for 38wks per year, depending on funding notification from the DFEE.

·          Each funded session at this Pre School is 3 hrs. 

·         Full days operate for 6hrs between the hours of 9am & 3pm

·         Children become eligible for Free Early Learning Funding, the Term after their 3rd Birthday.

·         Funding Hours are taken as the first 15 hours taken in any one week. E.g Monday onwards.

·         The Pre-School will need to see evidence of the Child's date of birth. Acceptable forms of identification are Birth Certificate or Passport. This should be shown on the Child's first day.

·         Our pattern of delivery for Children eligible for  Free Entitlement are as follows:

*      AM - 8.30am to 11.30am. This includes breakfast.

*      PM - 12pm to 3pm. Children will need to bring a packed lunch.

*      Full days - 9am to 3pm Children will need to bring a packed lunch.


Most frequently asked Questions:

  • How do I apply for the Free Early Learning Funding?

We will apply for the funding on your behalf.


  • Can I split my Funding with another Provider?

Yes, in line with the FEL Code of Practise.


  • How much Funding is available?

Funding is available for a maximum of up to 30hrs per week in line with the FEL Code of Practise. Please refer to Sheffield.gov.uk for further guidance.


  • Are there any other Charges or Monies to pay?

Free Entitlement Funding covers our 38 week Academic year, so no charges are due.

Any sessions taken on top of the 15hrs are chargeable at £15 per 3hr block session from September 2017.


  • What if I choose to use all my Free Entitlement Funding elsewhere?

In this case, Parents will be charged for sessions at the Eligible Child Rate in line with our Fees Policy.

The current Eligible Child charge is £15 per 3hr session from September 2017.


  • What do you have to consider next?

When you become eligible for Free Early Learning Funding how many 3hr block sessions would you wish to access? Speak to the Pre-School Manager and let her/him know how you want to use your entitlement.


About Us

Holmhirst Pre-School is non-profit making, with Registered Charity status. All monies coming from Fees, Free Early Learning Funding, Fund raising, Donations, Grants etc. and are regenerated into the Pre-School.

We are registered and inspected by OFSTED, (Office for Standards in Education), which is a Government body that monitors standards in Schools and Pre-Schools periodically. Our latest OFSTED report can be viewed on the OFSTED Early Years web site.

Their telephone number is 0300 1231231

We hold 'Investors in Children' status after achieving The 'Pathways to Quality' Award in Early Childhood Education and Childcare in December 2005.


Our Aims

We aim to ensure that each Child:

·         Is nurtured in a safe and stimulating environment;

·         Is given generous care and attention,

·         Has the opportunity to interact with other Children and Adults to live, play, work and learn together;

·         Is helped to take forward her/his learning and development by being helped to build on existing skills;

·         Has a designated key person who makes sure each Child makes satisfying progress;

·         Is in a setting that sees Parents as partners in helping each Child to learn and develop.



You are regarded as members of our setting who have full participatory rights. These include a right to be:

§ valued and respected;

§ kept informed;

§ consulted;

§ involved; and

§ included at all levels.

As a voluntary managed setting, we also depend on the good will of Parents and their involvement to keep going. Membership of the setting carries expectations on you for your support and commitment.


Children's Development and Learning


We aim to ensure that each Child:

§ is in a safe and stimulating environment;

§ is given generous care and attention, because of our ratio of qualified Staff to Children.

§ has the chance to join in with other Children and Adults to live, play, work and learn together;

§ is helped to take forward her/his learning and development by being helped to build on what she/he already knows and can do;

§ has a personal key person who makes sure each child makes satisfying progress;

§ is in a setting that sees Parents as partners in helping each Child to learn and develop; and

§ is in a setting in which Parents help to shape the service it offers.


The Early Years Foundation Stage

Provision for the development and learning of Children from birth to 5 years is guided by the Early Years Foundation Stage. Our provision reflects the four overarching principles of the Statutory Framework for the Early Years Foundation Stage (DfE 2014):


§ A Unique Child

Every child is a unique Child who is constantly learning and can be resilient, capable, confident and self-assured.


§ Positive Relationships

Children learn to be strong and independent through positive relationships.


§ Enabling Environments

Children learn and develop well in enabling environments, in which their experiences respond to their individual needs and there is a strong partnership between Practitioners, Parents and Carers.


§ Learning and Development

Children develop and learn in different ways and at different rates. The framework covers the education and care of all Children in Early Years provision including Children with special educational needs and disabilities.


How we provide for Development and Learning

Children start to learn about the world around them from the moment they are born. The care and education offered by our setting helps Children to continue to do this by providing all of the Children with interesting activities that are appropriate for their age and stage of development.


The Areas of Development and Learning comprise:

§ Prime Areas

-          Personal, social and emotional development.

-          Physical development.

-          Communication and language.


§ Specific Areas

-          Literacy.

-          Mathematics.

-          Understanding the world.

-          Expressive arts and design.


For each area, the level of progress that Children are expected to have attained by the end of the Early Years Foundation Stage is defined by the Early Learning Goals. These goals state what it is expected that Children will know, and be able to do, by the end of the reception year of their education.


The Early Years Outcomes (DfE 2013) guidance sets out the likely stages of progress a Child makes along their progress towards the Early Learning Goals. Our setting has regard to these when we assess Children and plan for their learning. Our programme supports Children to develop the knowledge, skills and understanding they need for:


Personal, social and emotional development

§ making relationships;

§ self-confidence and self-awareness; and

§ managing feelings and behaviour.


Physical development

§ moving and handling; and

§ health and self-care.


Communication and language

§ listening and attention;

§ understanding; and

§ speaking.



§ reading; and

§ writing.


§ numbers; and

§ shape, space and measure.


Understanding the world

§ people and communities;

§ the world; and

§ technology.


Expressive arts and design

§ exploring and using media and materials; and

§ being imaginative.


Our approach to Learning and Development and Assessment

Learning through play

Being active and playing supports young Children's learning and development through doing and talking. This is how Children learn to think about and understand the world around them. We use the EYFS statutory guidance on Education programmes to plan and provide opportunities which will help Children to make progress in all areas of learning. This programme is made up of a mixture of activities that Children plan and organise for themselves and activities planned and led by practitioners.


Characteristics of Effective Learning

We understand that all Children engage with other people and their environment through the characteristics of effective learning that are described in the Early Years Foundation Stage as:

§ playing and exploring - engagement;

§ active learning - motivation; and

§ creating and thinking critically - thinking.


We aim to provide for the characteristics of effective learning by observing how a Child is learning and being clear about what we can do and provide in order to support each Child to remain an effective and motivated learner.



We assess how young Children are learning and developing by observing them frequently. We use information that we gain from observations, as well as from photographs of the Children, to document their progress and where this may be leading them. We believe that Parents know their Children best and we will ask you to contribute to assessment by sharing information about what your Child likes to do at home and how you, as Parents, are supporting development.


We make periodic assessment summaries of Children's achievement based on our on-going development records. These form part of Children's records of achievement. We undertake these assessment summaries at regular intervals, as well as times of transition, such as when a Child moves into a different group or when they go on to school.


The progress check at age two

The Early Years Foundation Stage requires that we supply Parents and Carers with a short written summary of their Child's development in the three prime areas of learning and development - personal, social and emotional development; physical development; and communication and language - when a Child is aged between 24 - 36 months. Your Child's key person is responsible for completing the check using information from on-going observational assessments carried out as part of our everyday practice, taking account of the views and contributions of Parents and other Professionals.


Working together for your Children

We maintain the ratio of Adults to Children in the setting that is set by the Safeguarding and Welfare Requirements. We also have volunteer parent helpers, where possible, to help with specific activities.. This helps us to:

§ give time and attention to each child;

§ talk with the children about their interests and activities;

§ help children to experience and benefit from the activities we provide; and

§ allow the Children to explore and be adventurous in safety.


How Parents take part in the Setting

Our setting recognises Parents as the first and most important educators of their Children. All of our Staff see themselves as partners with Parents in providing care and education for their Children. There are many ways in which Parents take part in making our setting a welcoming and stimulating place for Children and Parents, such as:

§ exchanging knowledge about their Children's needs, activities, interests and progress with our staff;

§ contributing to the progress check at age two;

§ helping at sessions of the setting;

§ sharing their own special interests with the Children;

§ being part of the management of the setting where appropriate;

§ taking part in events and informal discussions about the activities and curriculum provided by the setting;

§ joining in community activities, in which the setting takes part; and

§ building friendships with other Parents in the setting.



Key Person and your Child

Our setting uses a key person approach. This means that each member of Staff has a group of Children for whom she/he is particularly responsible. Your Child's key person will be the person who works with you to make sure that the childcare that we provide is right for your Child's particular needs and interests. When your Child first starts at the setting, she/he will help your Child to settle and throughout your Child's time at the setting, she/he will help your Child to benefit from our activities.



The Setting's Timetable and Routines

Our setting believes that care and education are equally important in the experience which we offer Children. The routines and activities that make up the day in our setting are provided in ways that:

§ help each Child to feel that she/he is a valued member of the setting;

§ ensure the safety of each Child;

§ help Children to gain from the social experience of being part of a group; and

§ provide Children with opportunities to learn and help them to value learning.




We provide protective clothing for the children when they play with messy activities. We encourage Children to gain the skills that help them to be independent and look after themselves. These include taking themselves to the toilet and taking off, and putting on, outdoor clothes. Clothing that is easy for them to manage will help them to do this.



Our Staff explain our policies and procedures to you. A copy is available in the entrance corridor.


Our policies help us to make sure that the service provided by our setting is a high quality one and that being a member of the setting is an enjoyable and beneficial experience for each Child and her/his Parents.


Safeguarding Children

Our setting has a duty under the law to help safeguard Children against suspected or actual 'significant harm'. Our employment practices ensure Children against the likelihood of abuse in our setting and we have a procedure for managing complaints or allegations against a member of Staff.


Our way of working with Children and their Parents ensures that we are aware of any problems that may emerge and can offer support, including referral to appropriate agencies when necessary, to help families in difficulty.


Special needs

We promote the inclusion of Children with Additional needs. Staffs are trained in Makaton and work alongside outside agencies to make sure that provision meets the needs of each individual Child. We take account of any additional needs a Child may have. We work to the requirements of the SEND Code of Practice (2014).


Our Special Educational Needs Co-ordinator is

Hilary Cordwell



The Management of our Setting

Our setting is a charity and as such is managed by a volunteer Management Committee - whose members are elected by the Parents of the Children who attend our setting. The elections take place at our Annual General Meeting.

The Committee make up the registered person with OFSTED and are responsible for:

§ managing our finances;

§ employing and managing our Staff;

§ making sure that we have, and work to, policies that help us to provide a high quality service; and

§ making sure that we work in partnership with Parents.


The Annual General Meeting is open to the parents of all of the Children who attend our setting. It is our shared forum for looking back over the previous year's activities and shaping the coming year's plan.


Our Pre - School Manager is

Wendy Hocking




Copies of the Setting's Policies are displayed on the Pre-School notice board in the cloakroom area. These are also available in CD format.

The Setting's policies help us to make sure that the service provided by the setting is a high quality one and that being a member of the setting is an enjoyable and beneficial experience for each Child and her/his Parents.

We adhere to a Policy of Equal Opportunity & Diversity which means that all Children and Adults, whatever their Race, Culture, Gender and level of Ability are treated equally. We respect any special requirements of a Child's/Adult's faith such as Dress, Dietary requirements, Holy days etc. We openly welcome Children with Special Needs.

Copies of all our Policy Documents are available for you to read. They are on the Notice board above the coat pegs. We ask that they are not removed from the premises. Duplicate copies are available on request should you wish to take them away with you.

We have a Compliments and Complaints folder for Parents to express their views. These are available in the Lounge.




Starting at Our Setting

The first days

We want your Child to feel happy and safe with us. To make sure that this is the case, our Staff will work with you to decide on how to help your Child to settle into the setting.

We hope that you and your Child enjoy being members of our setting and that you both find taking part in our activities interesting and stimulating. Our staff always ready and willing to talk with you about your ideas, views or questions.


Snacks (AM Children)

The setting makes snack time a social time at which Children eat together. We plan snacks so that they provide the Children with healthy and nutritious food. Do tell us about your Child's dietary needs and we will make sure that these are met.

We make a Snack available at each morning session. The snack is usually fruit, and is considered, looking at Healthy eating, Dietary requirements, and Cultural issues and sometimes linked to our Curriculum theme.

Milk or Water will be provided as a drink.


Lunch Arrangements

Children attending for Full Days & the Afternoon sessions are asked to bring a Packed Lunch every day. A suitable box and drinks container will be needed for these sessions. The aim of these sessions is to build confidence in self help skills and familiarise Children with eating in a large group situation. We ask that Children bring a Lunch with consideration given to Nutrition and Healthy Eating.

Milk or Water will be provided as a drink.



Pre School Uniform


Uniform is available for Parents to purchase, but is purely optional. Ordering is by Order Form which can be requested from Pre School. Our range includes - Sweatshirts, Hoodies, Polo Shirts, Cardigans, Fleeces, Reversible fleece jackets and Hats. Orders for Uniform are processed on the last week of every half term.




  • Children will only be able to leave the premises at the end of a session with a Parent or regular Carer unless we have been given written or verbal consent from the registered Parent/Carer for someone else to collect them. We operate a password system for non-regular collectors of Children. Please remember to tell us and the Child if someone else will be collecting them.
  • Once all the Children have arrived we take a register and secure the Fire Door on the access corridor so that Children are unable to wander out of the building. They will only be taken out by members of Staff if we have written permission from Parents.
  • We have regular Fire Drills to familiarise the Children with this procedure. This is on the board in the Play room if you wish to see it.
  • We have an Accident book for recording minor accidents. If such an accident should occur Parents / Carers will be asked to sign the book to acknowledge they are aware of what has happened. All Staff are First Aid trained to deal with minor incidents. Staffs are able to access further training to use Epipens etc.
  • We are committed to safeguarding and promoting the welfare of Children. Staffs are trained in Safe Guarding issues and are aware of the necessary procedures. Staffs observe and record any concerns regarding a Child. In the event of a concern about a Child, appropriate action will be taken in line with guidance from the Area Safeguarding Children Committee.


Health & Safety

  • We ask that Children with infectious illnesses are withdrawn from Pre-School for the appropriate periods. Notification of exclusion periods are given out on admission.
  • Please notify us of any such illnesses.
  •  Please note that we are unable to administer medicines unless written permission has been given to the Pre-School Manager.
  • If your Child is absent for more than one day, we will ask you to fill in a reason for absence form. This will be used as evidence for the Funding body to verify a Child's absence, enabling us to continue to receive funding for that Child.
  • Parents are asked not to bring Pets (e.g Dogs) into the Pre School or the outdoor area at drop off and collection times. Pets should be tethered away from the Pre School to maximise the safety of our Children and their Families at key times during Pre School hours.


Family Holidays

We understand Children may be absent due to Family Holidays. If you are taking your Child out of Pre-School for this reason, can you request a Holiday Form from a member of Staff. This helps us plan staffing and activities in busy Holiday weeks. Family holidays are classed as absence and no replacement sessions will be offered.



Prior to admission, Parents will be asked to fill in Registration forms asking for the Child's details. Please fill these in and return them to the Pre-School prior to your Child's first day.

Please let us know of any changes to details in writing so that we can update our records.

Once a place has been offered, we charge a £20 admin fee to secure that place. A place is secured once the Pre School receives the payment. The deposit is refundable once the Child has taken up that place. If the Child does not take up the place, the deposit becomes non-refundable.


Our fees are currently:

  • Fee Paying Children - Currently £14.00 per session (2.5hrs) (Annual increase applies), payable during the first week of each half term. Policies are in place to address non payment of Fees. Fees are non-returnable in cases of illness, absence or holidays. Fees are accepted by online payment, Workplace Vouchers, Cheque or cash.
  • A breakfast service is available from 8.30am to 9am for an additional charge.
  • Parents in receipt of 'Tax Credits' may be eligible to claim a percentage of their Childcare charges back. Please contact the Tax Credit Office and enquire about this service.
  • Free Entitlement funded Children using their entitlement elsewhere will be charged at the Eligible Child rate of £15 per session (Annual increase applies),at our Pre School.
  • FEL Funded Children can take additional sessions on top of their 15hrs depending on availability.

We are registered to take 20 children per session. During each session Staff will operate between  a 1:4 or 1:8 ratio depending on the ages of the Children. At least two members of Staff will be qualified, and all our Staff hold a relevant First Aid certificate in line with the Statutory Framework requirements.



 Behaviour Management

Under no circumstances will Children be smacked, called 'naughty' or placed in a 'naughty chair'. They will be spoken to in a reasonably quiet voice, and firmly if necessary. We do have a quiet area where over excited or disruptive children can calm down.  No Physical Punishment, or the threat of Physical punishment will be used in Pre-School. Our Behaviour Management Policy outlines these strategies in more detail.

The Manager and Pre-School Staff are available to discuss any queries, or concerns you might have. Please do not hesitate to contact them. Private discussions can be arranged if required.

Our Staff


·        Pre-School Manager: Wendy Hocking NVQ3, ILM3

Pre School Staff:

·        Leaders :

*    AM - Nicola Sampson NVQ3

*    PM - Hilary Cordwell NVQ3,ILM3

*    Deputy -

·        Assistant : Karen Stephens NVQ3

·        Assistant: Karen Whittle NVQ3

·        Assistant - Katie Bagnall NVQ3


·        Hilary Cordwell



Designated Safeguarding Lead


Wendy Hocking


Deputy Safeguarding Leads


Hilary Cordwell

Nicola Sampson


Our Staff are continually undertaking training, much of which is beyond the statutory requirement for groups like ours, in order to enable us to constantly improve the quality of care and learning for Children.

All Staff talk to the Children about what they are doing, and encourage them to try new experiences and develop existing skills. However, if a Child is reluctant to participate in an activity they will not be forced to do it.

Staffs are available at any time to discuss your Child's progress. If you have any concerns or queries about your Child's development, please see a member of Staff who will be happy to discuss this with you.


What your Child will Need

Please bring your Child in practical everyday clothes that are easily washable. The Children need to be able to move about freely, especially at Physical Play time and during other periods of active play. Children will need appropriate outdoor clothing, suited to the Weather that day, as we use the outdoors all year round. This includes Children attending Pre-School with adequate Sun protection  during the Summer months. Please ensure your Child is wearing suitable footwear to Pre School. This enables them to access all activities in a safe manner.


When your Child starts Pre School, please bring:

  • Evidence of identity (e.g Birth Certificate, Passport).
  • A change of Clothes if you prefer them to wear their own (in the case of a toileting accident).
  • Nappies, Pull Up's , Nappy Bags etc. if applicable.
  • Your Child's comforter. Parents can leave comforters in a bag on the Child's Coat Peg in case they become unsettled during the session.




     Children attending Afternoon sessions should ideally be in clothes that they can get off and on easily when they do P.E.

A T-shirt a pair of shorts, and a pair of pumps will be needed for P.E. in the Afternoon sessions. PM Children will also need a suitable container for their Lunch. This should be labelled with their name.


Children attending for a full day may wish to bring their comforter to use at quiet time when they may wish to rest during the day.


Your Child would normally be toilet trained during the day before coming into Pre-School. Your Child will be encouraged to use the toilet with little assistance to encourage independence skills in preparation for Primary School.


Children can bring items of interest from Home to show if they wish. However, Holmhirst Pre-School cannot take responsibility for any loss or damage to personal possessions.


If Children are unsettled when they first arrive, Parents / Carers are welcome to stay with them in the Play room or wait in an adjacent room until they have settled. Children can bring comforters. Such Children are left with a member of Staff who will be responsible for comforting and reassuring them. Parents can telephone the Pre-School at any time if they have any concerns about their Child's well being during the Pre-School session.


If you have any queries about the above information, please contact the Pre-School Manager in person or by telephoning 0114 4534716